Rice University logoGeorge R. Brown School of Engineering
Electrical and Computer Engineering

I. MEE Administration

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Your Department Partners
ECE graduate students are welcome to ask for assistance when it is needed. ECE administrative staff, Engineering Professional Masters Program (EPMP) staff and the Professional Masters Committee are all available to answer questions. A directory can be found in Section VII.

ECE graduate student mailboxes can be found in Abercrombie Room A239. FedEx and UPS Packages are received in Abercrombie A204.

ESTHER is the web application for students, faculty and staff. Students will use this application to register for classes and retrieve certain data such as grades and account information. Using ESTHER, students can: update contact information; indicate confidentiality preference; register, add and drop courses; access final grades; view holds on accounts, etc.Visit registrar.rice.edu/students/esther_FAQs/ for information about how to use ESTHER.

Student Health Services
Student Health Insurance: Rice University requires all degree-seeking students to have health insurance. Students electing to enroll in the Rice Student Health Plan may opt to be billed annually or semi-annually. Contact the Cashier’s Office for payment options (713-348-4946). You must complete an insurance waiver form to waive the Rice Insurance Health Plan.

Health Data Form (HDF): All new graduate students are required to submit a properly completed HDF to Student Health. All students under the age of 22 years, regardless of classification, must provide documentation of vaccination against meningococcal disease. See health.rice.edu for more information.

International Student Health Information: All Rice-sponsored F-1 and J-1 international students must enroll in either 1) Aetna (Rice’s Student Health Insurance Plan) or 2) SAS (Rice’s Approved Alternate Health Insurance Plan for Internationals). Visit oiss.rice.edu/studenthealth/ for more information.

Technology Support
From creating websites, paper publication citations, to research collaboration, the department has a plethora of technology resources available, as well as policies users must adhere to. See ece.rice.edu/studenttech for more information.

International Student Information
International Student Newsletters can be found at oiss.rice.edu/news/ and more information is in Section VI of this handbook.

Graduate Studies Form Library
The Office of Graduate and Postdoctoral Studies (GPS) keeps a very useful library of commonly needed forms for everything from leaves of absence to candidacy petition to thesis submission. Visit graduate.rice.edu/forms for more information.

Specific forms include:
         ~Leave of Absence
         ~Short Term Medical and Parental Leave
    Degree Conferral
         ~Registrar’s Application for Degree
         ~Petition for a Non-Thesis Master’s
         ~Graduation Checklists

Students must complete an I-9 form before starting work at Rice. Students working for more than 20 hours per week are not normally eligible for full-time status, and special permission is needed. See the ECE M.E.E. Program Administrator for details.

International students must obtain the appropriate work authorization from OISS before starting to work. If you work even one day before or after your authorization, you must leave the U.S. or face deportation. See oiss.rice.edu/studentwork/ for additional information.

GSA Information
Graduate Student Association (GSA) - GSA is comprised of degree-seeking graduate students at Rice University. The GSA mission is to enrich the graduate student experience and to represent, support, and promote graduate student interests and values. Visit gsa.rice.edu to learn more.
The ECE GSA exists to augment the organizational, educational, professional, and social aspects of the graduate student experience. It serves as a connection to Rice’s overall GSA to voice larger concerns and gain supplementary support. Email joseph.young@rice.edu for details.

Women ExCEL
Women Excel is a network of women in the ECE Department at Rice University that aims to provide community, mentoring, and cultural enrichment for students. They furnish a medium for networking and discussion of women-specific issues.  This network also serves to promote career opportunities and cultivate female leadership.  In addition, they hope to improve the visibility of women in engineering and to advocate the importance of diversity in ECE. Learn more at excel.rice.edu.