ECE graduate students are welcome to ask for assistance when it is needed. ECE administrative staff are all available to answer questions. A directory of staff can be found here.
Information Covered on this page:
ECE graduate student mailboxes can be found in Abercrombie Room A239. FedEx and UPS Packages are received in Abercrombie A204. Our mailing address is: 6100 Main Street, MS 366, Houston, TX 77005.
ESTHER is the web application for students, faculty, and staff. Students will use this application to register for classes, and retrieve certain data such as grades and account information. Using ESTHER, students can: indicate confiditiality preference, update contact information; register, add and drop courses; access final grades; view holds on accounts, etc. See the FAQ page for information about how to use ESTHER. Degree Works is a degree-auditing tool that assists students in tracking their academic progress toward graduation. Degree Works can be accessed through ESTHER.
Student Health Insurance: Rice University requires all degree-seeking students to have health insurance. Students electing to enroll in the Rice Student Health Plan may opt to be billed annually or semiannually. Contact the Student Health Insurance office for enrollment information and payment options here. You must complete an insurance waiver form to forego the Rice health plan.
Health Data Form (HDF): All new graduate students are required to submit a properly completed HDF to Student Health. All students under the age of 22 years, regardless of classification, must provide documentation of vaccination against meningococcal disease. See this website for more information.
International Student Health Information: All Rice-sponsored F-1 and J-1 international students must enroll in either 1) Aetna (Rice’s Student Health Insurance Plan) or 2) SAS (Rice’s Approved Alternate Health Insurance Plan for Internationals). Visit this site for more information.
From creating websites, paper publication citations, to research collaboration, the department has a plethora of technology resources available, as well as policies users must adhere to. See this site for more information.
International Student Newsletters are found at here. See the OISS site for details on international student internships with regard to Optional Practical Training (OPT) and Curricular Practical Training (CPT).
The Office of Graduate and Postdoctoral Studies (GPS) keeps a very useful library of commonly needed forms for everything from leave of absence to candidacy petition to thesis submission. Visit the forms page on the GPS site for more information and a full list of available forms and documents.
All students must complete an I-9 form before starting work at Rice. MEE students working for more than 20 hours per week are not normally eligible for full-time status, and special permission is needed. See the ECE MEE Program Administrator, Norma Santamaria, for more details.
MS/PhD students receiving a stipend may accept employment only with the approval of their home academic department. Students working for more than 20 hours per week are not normally eligible for full-time status. See the ECE Graduate Program Administrator, Belia Martinez for details.
International students must obtain the appropriate work authorization from OISS before starting to work. If you work even one day before or after your authorization, you must leave the U.S. or face deportation. See the student work page on the OISS site for additional information.
Graduate Student Association
The Graduate Student Association (GSA) is comprised of degree-seeking graduate students at Rice University. The GSA mission is to enrich the graduate student experience and to represent, support, and promote graduate student interests and values. Visit the GSA site to learn more.
The ECE GSA exists to augment the organizational, educational, professional, and social aspects of the graduate student experience. It serves as a connection to Rice’s overall GSA to voice larger concerns and gain supplementary support. Email Alix Macklin at firstname.lastname@example.org for details.
Women Excel is a network of women in the ECE Department at Rice University that aims to provide community, mentoring, and cultural enrichment for students. They furnish a medium for networking and discussion of women-specific issues. This network also serves to promote career opportunities and cultivate female leadership. In addition, they hope to improve the visibility of women in engineering and to advocate the importance of diversity in ECE. Learn more at excel.rice.edu.
According to university guidelines, students must achieve at least a B- (2.67) grade point average (GPA) in courses counted toward the graduate degree. The ECE Department requires a B (3.0) GPA and adds the requirement that only courses in which a grade of C (2.0) or above for MEE students, or B- or above for PhD students, earned will count towards the graduate degree. Students whose cumulative GPA falls below a 2.67, or whose semester GPA falls below a 2.33, will be placed on academic probation by the university. Students whose GPA falls below a 3.0 will be placed on academic probation by the ECE Department
To compute GPA, the credits attempted in semester hours for each course and the points for the grade earned (from A+ = 4.33 to F = 0.00) are multiplied, then the products (one for each course) are added together, and the sum is divided by the total credits attempted.
Other types of class grading designations:
When you, or a friend, are in need of help, there are many resources available to you on the Rice campus:
Professional Master’s Committee Chair & Administrator for MEE
Co-Chairs Dr. Michael Orchard and Dr. Caleb Kemere, and Norma Santamaría, MEE Program Administrator, are available to help students with academic and personal needs.
Graduate Program Chair & Administrator for MS/PhD
Dr. Ashok Veeraraghavan, the Graduate Program Chair and Belia Martinez, the Graduate Program Administrator are available to help students with academic and personal needs.
Student Wellbeing Office: wellbeing.rice.edu
The Student Wellbeing Office supports student development and success and is also a good first point of contact for students who want to talk to someone about solutions to their wellbeing concerns. They can provide advice and practical support to help you resolve personal challenges; such as conflicts with friends, difficulty making decisions, struggles with your identity, as well as academic concerns or other problems that are also serious in nature.
Rice Counseling Center: wellbeing.rice.edu/rice-counseling-center
The Rice Counseling Center is designed to complement the university’s academic mission by assisting students’ personal and educational development through a variety of psychological and psychiatric services. The goal of these efforts is to help students develop effective problem-solving and decision-making capabilities in order to make satisfying life choices, and maximize their capacity for continued emotional growth.
Language and Communications: capc.rice.edu
The Center for Academic and Professional Communication is located in the Fondren Library. They offer coaching for oral presentation delivery, assistance with preparing professional talks and materials, communication workshops and feedback on presentation materials. They also offer UNIV 601/602, which are courses designed to improve professional communications and writing.
Fondren Library Resources: library.rice.edu
The library offers subject area specialists to assist students and act as liaisons to departments. There is an engineering librarian, Jun Qian (email@example.com). They can answer reference questions, teach you how to use various electronic media, advise students on how to identify materials relevant to teaching and research, and prepare a printed or electronic library guide.
Rice encourages any student who has experienced an incident of sexual, relationship, or other interpersonal violence, harassment or gender discrimination to seek support. There are many options available both on and off campus for all graduate students, regardless of whether the perpetrator was a fellow student, a staff or faculty member, or someone not affiliated with the university.
Students should be aware when seeking support on campus that most employees are required by Title IX to disclose all incidents of non-consensual interpersonal behaviors to Title IX professionals on campus who can act to support that student and meet their needs.
The therapists at the Rice Counseling Center and the doctors at Student Health Services are “confidential,” meaning that Rice will not be informed about the incident if a student discloses to one of these Rice staff members. Rice prioritizes student privacy and safety, and only shares disclosed information on a need-to-know basis.
If you are in need of assistance or simply would like to talk to someone, please call Rice Wellbeing and Counseling Center, which includes Title IX Support, at extension 3311 on the Rice campus or (713) 348-3311. Policies, including Sexual Misconduct Policy and Student Code of Conduct, and more information regarding Title IX can be found at safe.rice.edu.